Document storage
How long to keep Paper documents?

Quoted from NC University Cooperative Extension
Much of the paper we receive has no long- term value, 
but certain items are very important. 
The challenge is to figure out which papers are needed, 
where to systematically store them, 
and how long to keep them. 
Creating an effective personal and family filing system can help 
make many personal and househod responsibilities lighter. 
Sometimes the rewards go to the person who kept the best 
records when a conflict arises about financial matters.
Whoever in the family keeps the records is the one who will
probably do the organization, but other family members should
be able to use it easily for finding or filing specific information or documents.
The following references will help you create a user-friendly system 
simple enough that someone else could find documents for you 
or handle your affairs if it should become necessary.
http://gaston.ces.state.nc.us/staff/recordss.html

DOCUMENT LOCATOR SYSTEM: 
A Handy Aid For Keeping Track Of Your Records 
Are you be able to locate insurance contracts, wills,
and other important personal records quickly and easily? 
With this simple document locator system, 
you no longer need to wonder where to file a paper or where to find it.
http://www.gofso.com/Premium/LE/21_le_ot/fg/fg-Doc_Locator.html
Also from www.gofso.com
Excerpt quoted from webpage
RECORDKEEPING GUIDE: 
How Long Should You Retain Your Records?
Some documents and records need to be kept indefinitely but most can be discarded after a prescribed period. Here are some general rules of thumb as to how long you should keep them. Keep in mind that there may be individual circumstances in which legal considerations, for instance, dictate that documents be kept longer. The basic rule is: When in doubt, don’t throw it out. If you have any questions, check with your financial advisor.
http://www.gofso.com/Premium/LE/21_le_ot/fg/fg-Record_Keeping.html

Record Keeping - Who Needs It?  You Do!
http://www.yourcreditunion.com/magazine/dec97/dec1.htm
*note this is a wayback machine - archive link to the page*

KEEPING FAMILY/HOUSEHOLD RECORDS 
http://www.pueblo.gsa.gov/cic_text/money/keeprecords/keeprecords.htm
Related: Household and Personal Property Inventory Book
Excerpt quoted from website
How many of your possessions could you name and describe accurately if an insurance adjuster asked for a list? No one likes to think about experiencing a household disaster, but taking stock of the items you own is wise protection. A complete and accurate accounting of your household furnishings and personal possessions can help you sette insurance claims and documenting losses for tax purposes, create an inventory to indicate the monetary value of your belongings for a net worth statement, provide proof of ownership in the case of separation or divorce, and decide how much insurance to carry on household goods. 
This publication contains over 40 pages of forms to help you record your possessions. You are encouraged to print them out for your own use. 
http://www.ag.uiuc.edu/~vista/abstracts/ahouseinv.html
See too the many Organizing Printables/Checklists on my printables pages on Teas2Dine4.com

FAMILY RECORDS:
What to Keep Where and For How Long
http://www.ext.nodak.edu/extpubs/yf/fammgmt/he445w.htm

From FiscalAgents.com  |  eNewsletter
Good Records: What to keep, what to toss
By Heather Freill, Financial Reporter
Money Management Newsletter
http://www.fiscalagents.com/newsletter/4records.shtml

Dollars & Sense  - Record Management
PDF File
www.ianr.unl.edu/pubs/dollars&sense/DSmarch01.pdf
Part 2 - Record Management
www.ianr.unl.edu/pubs/dollars&sense/DSmay01.pdf

Your Important Papers: What to Keep and Where
by Marsha A. Goetting, Ph.D., CFP, CFCS, 
Professor and Family Economics Specialist, Montana State University-Bozeman 
www.montana.edu/wwwpb/pubs/mt9611.html
This guide offers a personalized and efficient system for preserving
and safeguarding important family papers. 
Also provides a handy reference for deciding what items to keep. 

Organized Documents - Help You & Your family
www.frb-law.com/document.htm
Related: from Prudential Financial
Learning Guides & Planning Tools Center
Our tools and tutorials can help you learn about managing your
finances and planning for your future.

In Perfect Order Resources  *click on "Resources"
inperfectorder.com
Includes this PDF file printout
NOTE ~ You'll need Adobe Acrobat Reader to open (free download)
Record Retention Schedule
http://www.inperfectorder.com/RecordsRetentionBiz.pdf 

MsMoney - Expert Insights
How to Keep Your Records From Keeping You
http://www.msmoney.com/mm/expert_insights/keep_records.htm

Related link:
**Note - this site FamilyFiles.com may not be currently (2007) available
the links here are wayback machine archived links
See the resources/articles  of "Family Files.com"

• Resource Center  
• Do Your Family a Favor: Get Organized 
• Financial "Fire Drill" 
• Are Your Records Ready for an Emergency? 
• Life Events Requiring Document Updates  
• The Executor Role - Checklist of Responsibilities

Life Events Checklist
From Fidelity [ *info pertains to Fidelity customers, but much of information could apply
to your life event situations] 
Exceprt quoted from website:
Life brings change, and some of these changes could affect your benefit options and decisions.
Use this checklist to review what steps you may need to take when major life changes occur.
http://www.mysavingsatwork.com/mysavingsatwork/990127266935/1003232842629.htm

TurboTax - Life Events / Tax Planning
http://www.turbotax.com/planning/life_events/

[Related: Life Events Inventory
This document is from the Brain Injury Resource Center, Seattle, WA
Excerpt quoted:
It is an established fact that certain life events can result in major changes in a person's life.
Death of a family member or loved one, marriage, relationship issues, changes in circumstances
and conditions of employment, illness and injury are examples of major life events. 
Such life events usually result in deep emotional shifts. 
They compromise your attention and energy, and  can dispose you to injury, or illness. 
Consequently, they can adversely affect your ability to cope with the demands of daily living. 
This inventory should be administered at least once per year. 
Of course, it can be administered more often if you wish, but you should do it at least once per year. 
Use it in conjunction with your personal journal, and Journal Daily Experiences 
to measure how well you are doing and what influences are at play in your life.
http://www.headinjury.com/lifevents.htm]

Keeping Financial and Household Records Safe
Pdf document (you'll adobe acrobat reader to open)
http:// www.uwyo.edu/CES/FRM/FRM/HouseholdFilingSystem.PDF 

Excerpt quoted from Bankrate.com
Disaster-proof your important papers
By Bankrate.com 
What would you do if you had five minutes to clear out of your house?
Five minutes to grab every crucial financial document before the house crumbles -- 
property titles, wills, insurance records, Social Security cards -- 
and you need to do it, even with all the chaos surrounding you.
Could you do it? Think fast! Would you even know what to grab?
Fortunately, with a bit of planning you can track your most important financial
records and keep them out of the clutches of flames, floods, hurricanes or any disaster
-- natural or manmade.
http://www.bankrate.com/brm/news/mtg/20000518g.asp?page=default
or
http://www.bankrate.com/brm/news/mtg/20000518g.asp?print=on
[Related: See my page with Disaster & Safety resources to keep you and your family safe]

See too this archived article on Suite 101
 Creating a Home Inventory | Author: Stacey Safarz
http://www.suite101.com/article.cfm/781/59377

Read from State Farm Insurance
Quoted excerpt:
Compiling a home inventory
This section is designed to help you inventory your possessions as quickly and easily as possible. 
That includes making a detailed list of your possessions including receipts, 
descriptions and photos of your home's contents.
http://www.statefarm.com/insuranc/times/home.htm
Home Inventory Checklist
http://www.statefarm.com/consumer/homeinvt.htm

Related see this page on Hewlett Packards Home & Office resources:
Home Inventory Kit
Excerpt quoted webpage:
There are many excellent reasons to create an inventory of your home.
Not only is it an important tool to help you recover from a calamity,
it's also a good way to estimate how much insurance you'll need.
You can also use it to verify losses for income tax returns, to help 
you keep track of your property, and to ensure that your beneficiaries 
have important appraisal information about antiques and heirlooms.
[I also have these links and more on my Spring Printables page with more links
for those considering selling their home - w/printable checklists etc.]
Download Home Inventory Software
If you prefer doing your inventory & keeping everything on your computer - 
find a listing of downloadable software
**Remember to Try, before you Buy!**
http://download.com.com/3150-2131-0-1-1.html?legacy=cnet
See too my page with software suggestions for automating or organizing book collections,
contains informational links to software for organizing household or hobby collections.

Records the IRS says to keep -- and for how long 
A checklist:
http://www.bankrate.com/brm/itax/edit/news/stories/news_071900a.asp
and
Protecting Yourself from the IRS: How Long to Keep Tax Records
http://bottomlinesecrets.com/blpnet/article.html?article_id=27624

What financial records to keep and how long to keep them
By Bankrate.com
http://www.bankrate.com/brm/news/mtg/20000518h.asp

From the IRS (Internal Revenue Service)
Small business'es - What to Keep
http://www.irs.gov/businesses/small/article/0,,id=98551,00.html
 

Related USA Tax information: If you do not have a copy of your tax return, you can obtain it by sending the IRS a form 4506, titled "Request for Copy of Tax Form." From Yahoo Finance [Taxes] : Tax Preparation Checklist H&R Block Tax Prep Checklist H&R Block: Life Events Excerpt quoted: Life Happens - Be Prepared we've compiled a comprehensive list of life events to give you an idea how a first job, your first home, adopting a child, and other key life events might change your tax status. From Turbo Tax see these: understand what type of documentation you may need for these deductions Employee Business Deductions Checklist Moving Expenses Checklists Home Ownership Deductions  Related: From Yahoo Finance & Suze Orman Tax Savings Strategies Checklist  ** Check out my  page: taxhelp.html NOT updated for  2004, but still has some useful links and they usually will have a main home page to visit to find the latest info. ** World Wide Web Tax Directory Everything you need & more www.wwwebtax.com/ Federal Tax forms on the web www.irs.gov/ Tax Preparation Checklist what papers/documents you need Small Business / Self Employed : Tax Help Information www.irs.gov/businesses/small/index.html Related: visit this page on the IRS site~ Excerpt quoted from site| Online Classroom The Small Business/Self-Employed online classroom has a series of self-directed workshops on a variety of topics for small business owners. www.irs.gov/businesses/small/article/0,,id=97726,00.html Example: Lesson One **PDF document*** Excerpt quoted from site: Lesson 1, Introduction This presentation covers the following topics: Employer Identification Number, Recordkeeping, Income Statement and Balance Sheet - Accounting Methods, Types of Business Organizations, Business Returns, Net Profit or Loss, and Business Deductions and Credits. www.irs.gov/pub/irs-utl/2003_pub_1066_module1.pdf Records to Keep  Small Business - Records - What to Keep and for How Long.  From the IRS (Internal Revenue Service) Small business'es - What to Keep http://www.irs.gov/businesses/small/article/0,,id=98551,00.html Free Tax Software www.taxact.com/ Tax Reference Library www.taxact.com/reference/index.html

Student's Guide to Record Keeping
www.collegeboard.org
PDF document
http:// www.collegeboard.org/finaid/facounsl/html/tipsheet/guide_to_recordkeeping.pdf 

NEA Educators Tax Guide - Record Keeping
http://www.nea.org/teaching/00taxguide/recordkp.html
*note: this is a wayback machine - archived version of the page*

Excerpt quoted from From Ancesty.com article
Saving Your Family's "Documents"
After 25+ years of research I have amassed a nearly unmanageable number of
documents. I have them stored in four 3" three-ring binders, in acid-free
sheet protectors. My fifth binder is in the works. When I began to put this
all together a couple of years ago, I made a checklist that I could use for
each person to make sure I had all the available documents associated with
that person.
http://www.ancestry.com/library/view/news/tip/2120.asp
Related see more articles from Ancestry.com - re: preservation of documents, etc.

See also my listing of software options for
Organizing & Automating Collections you may have.
Collections such as books - some will also manage organizing other data as well.

Scanning - as a tool for record management
And remember to take advantage of rewriteable cd & zip  drives and store
Scanned documents on CD's or Zip Disks and store separate from
Your computer's hard drive
Scanners themselves have come down in price 
and even lower priced ones are fine for scanning photos etc.
What is Important is the "SOFTWARE" that is used in conjunction
with your scans - You should have the best OCR software
that you can afford  - for scanning text documents.
Take a look at the some of the Software options I have listed, 
try them out first for FREE using downloaded trial versions,
to be sure they meet your "scanning" document needs!

Basics for Document Imaging & Management Systems 
http://www.laserfiche.com/basics/index.html

Scanning Tips - Related Websites
http://www.desktoppublishing.com/scanning.html

ScanTips
http://www.scantips.com/
Basics
http://www.scantips.com/
http://www.scantips.com/begin.html

Just scan it! Top tips for using a scanner
Learn which type of scanner best suits your needs and how to use it
https://www.microsoft.com/athome/morefun/scanit.mspx

HOW TO SCAN A BOOK
by John F. Adams | © Proportional Reading 1996
http://www.proportionalreading.com/scan.html

Scanning Documents for Genealogy: Photos, Documents and Maps
http://mipolonia.net/feefhs_ppt/scan_files/frame.htm

How to Scan Photos For Archiving
http://www.progenealogists.com/scanphotos.htm

Scanning and Manipulating Documents with Photo Editor
http://www.northern.edu/idtc/tutorials/photoeditor/index.htm

Scanner Tips
http://malektips.com/scanner_help_and_tips.html

Scanning software & Scanning Tips
http://www.scanhelp.com/
Scanning documents
http://www.scanhelp.com/ScanEdu/deskew/deskew.html

Related:
Windows XP Use your computer to print, scan, and fax
http://www.microsoft.com/windowsxp/using/setup/hwandprograms/printfaxscan.mspx
 
Scanning Photos and Documents
http://www.marquette.edu/library/sites/scanning.html

DigMyPics! Frequently Asked Questions for Scanning Photos to CD and DVD 
**Please note: DigMyPics is a 35mm Slide Scanning and Photo Scanning Service
http://www.digmypics.com/scanning/Prints_FAQ.asp

Epson Scanner tips
http://support.epson-europe.com/onlineguides/en/dx7000f/html_s/p04.htm
Scan Photos for Printing
http://files.support.epson.com/htmldocs/pr317p/pr317prf/howto_5.htm

Hewlett Packard Scanner buying guide
http://www.hp.com/sbso/buyguides/pg-scanners-features.html
HP Scanjet Scanners - Using the HP Photo and Imaging Software to Scan Multiple-Page Documents into a Single File 
http://h20000.www2.hp.com/bizsupport/TechSupport/Document.jsp?lang=en&cc=us&objectID=bus05694

OCR Software for scanning text:
**Remember to take advantage of Free trial versions, before purchasing**

OCR Software
Scanstore.com
http://www.scanstore.com/Software/ocr.asp
and
http://www.scanstore.com/Scanning/Document_Imaging/Software/OCR_Software/

Scanner and OCR software
http://www.softhypermarket.com/Scanner-and-OCR-category_151_1.html

OmniPage Pro14 Software Information **newer versions may be available
http://www.scansoft.com/products/omnipage/pro/
From manufacturer:
OmniPage Pro 14 is the fastest, easiest way to turn paper documents into 
digital files you can edit. Its accuracy, formatting and features are unrivaled 
and the ability to convert PDF files into Microsoft Office documents 
opens a new world of functionality to you.
http://www.scansoft.com/products/omnipage/pro/

**Note for teachers, educators, students, libraries - etc.
Educational discounts may be available to you for software purchases - 
Most titles carry significant savings
if you meet the criteria for purchase
Visit  this online merchant for some examples of software available:
http://www.journeyed.com
 

Glossary of Preservation Terms
Tudhope Paper & Photograph Conservation Studio
http://homepage.mac.com/tikimac/tudhope/glossary/preservation.htm
Glossary of Hand Fan Terms
http://homepage.mac.com/tikimac/tudhope/glossary/fans.htm
See other links in this section from Tudhope on paper & photographic preservation

Preserving Your Family's Papers
http://www.lib.iastate.edu/spcl/leaflet/03-mar2000.html
Iowa State university
Special Collections Department
Parks Library
Technical Leaflet #3 (includes list of preservation website resources)

The bare  minimum to conserve valuable paper items is to insist on the use of acid free materials  whether you are putting things in a scrapbook, a frame or a storage box or tube. This includes acid free, removable tape, mats, backing materials and other mounting devices. If you are putting small items in a scrapbook, you can buy acid free paper and a box of acid free mounting corners so that there is no adhesive or glue applied to the item.
Excerpt quoted from: http://www.srvfanclub.com/collecting-advice.htm

From FEMA
http://www.fema.gov
How can I save moldy possessions? 
Air dry them away from other objects. 
Spread out papers, stand books on end and fan the pages open. 
Use blotting materials like clean towels or absorbent paper 
between layers of cloth or paper. 
Increase air circulation with a fan, 
but don't aim the fan directly at the objects. 
If you can't dry the objects quickly or 
you have a large quantity, you can freeze books,
documents and small textiles until conditions are right to dry them. 
Do not freeze moldy photographs. 
Although ultraviolet light can be damaging, brief exposure to sunlight 
can stop mold growth and aid drying. Exposure should not exceed 30 minutes. 
Clean the mold only after it is dry and inactive. 
Very gently wipe or brush away the mold residue. 
Work outdoors if possible and always wear protective clothing and a respirator. 
Avoid harsh cleaning products and bleach; they can ruin objects.
Never vacuum fragile items.
Use a household vacuum cleaner outdoors, 
since the exhaust will spread mold spores. 
Be sure display and storage areas are free of mold before you 
return any clean object to its proper place. 
Reinspect the objects from time to time for 
any new mold growth.

Helpful Hints for Preserving Family Collections
http://www.state.tn.us/sos/statelib/techsvs/helphints.htm
or see
http://unix2.nysed.gov/genealogy/hints.htm

Practical Preservation:
Simple Steps You Can Take to Protect Historical Documents,
Photographs, and Books
Courtesy of the Jackson County Historical Society
http://www.jchs.org/preservation%20tips.htm

Northern States Conservation Center
http://www.collectioncare.org
Excerpt quoted from website
Paper Preservation
Providing collection care, preservation and conservation treatment services 
to collectors and collecting institutions. 
http://www.collectioncare.org/cci/ccicpa.html
 

Smithsonian Institiute - Taking Care
Excerpt quoted from website
Taking Care
Museums collect objects of art, history and science to exhibit them, study them and, equally important, preserve them as well as possible for the future. Taking good care of the collections takes a lot of effort and resources. But often, these objects have come to us through the ages, and we have an obligation to ensure that future generations will also have an opportunity to study and enjoy them, just as we do now.
http://www.si.edu/scmre/takingcare/takingcare.htm
Article online:
Excerpt quoted from website / Smithsonian Institute
PAPER PROPERTIES AND DEGRADATION
(Modified from the article "Recent Scientific Research in Paper Conservation" 
by Dianne van der Reyden, in 
The Journal of the American Institute for Conservation, Vol. 31, pp. 117-138, 1992)
http://www.si.edu/scmre/relact/propndeg.htm

PAPER-BASED MATERIALS GUIDELINES
http://www.si.edu/scmre/takingcare/glpaper.htm
Other Smithsonian resource links of interest
Preservation Guidelines
http://www.si.edu/scmre/takingcare/guidelines.htm
Links
http://www.si.edu/scmre/takingcare/links.htm

Kansas State Historial Society
Preserving Books, Documents, and Papers - links for several topics and resources/advice/tips
to other organizations and/or libraries
http://www.kshs.org/preserve/documents/preservepaper.htm

Tudhope Paper & Photograph Conservation Studio
Q &A  on Paper 
Preserving Newspaper
Preserving Documents
Archival Matboard
Handling Documents
Foxing
Lamination
Repairing Tears
Wet Documents
Removing Mildew Smell
Using Tape
Matting and Framing
Poor Quality Matboard
Light Damage
Wrinkled Artwork
http://homepage.mac.com/tikimac/tudhope/q_and_a/paper.htm
General Q & A's
http://homepage.mac.com/tikimac/tudhope/q_and_a/general.htm
Photograph preservation
http://homepage.mac.com/tikimac/tudhope/q_and_a/photographs.htm
Scrapbooks & Albums
http://homepage.mac.com/tikimac/tudhope/q_and_a/albums.htm
Audiovisuals
http://homepage.mac.com/tikimac/tudhope/q_and_a/audio.htm

Guidelines for the Care of Works on Paper with Cellulose Lamination
Artwork Preservation Project
Department of Anthropology, National Museum of Natural History
Smithsonian Institution 
http://www.nmnh.si.edu/anthro/conservation/lamination/

Preserving Personal Papers and Photographs: General Guidelines 
http://www.dlapr.lib.az.us/archives/g-preserve1.htm

Tudhope Paper & Photograph Conservation Studio
Q & A topics - Photographs
Unrolling/Flattening
Faded Images
Proper Enclosures
Handling
Photocopying
Writing on an Image
http://homepage.mac.com/tikimac/tudhope/q_and_a/photographs.htm

Related see their Q & A's on:
General questions
such as: What is the difference between conservation, restoration, and preservation?
Scrapbooks &  Albums
Audio / Visual
and see their links page with Organizations & Conservation Resources

Creating a Preservation Time Capsule
Written by Heather Tudhope
originally for the Art Conservation Center at the University of Denver
and the Colorado Preservation Alliance
http://homepage.mac.com/tikimac/tudhope/publications/timecapsule.htm

Preservation of Scrapbooks and Albums
http://palimpsest.stanford.edu/byauth/zucker/zucker1.html

Preserving Memories: Caring for Your Heritage
Excerpt quoted from website:
Memories are an important part of all our lives. 
Old letters, photographs, scrapbooks, the family bible, and 
many other things help us to recall our past and the history of our family and communities.
All of these things, however, are subject to decay and eventual destruction if they are not cared for properly.
The information found here is designed to help individuals better care for the things that preserve their memories.
http://www.lib.cmich.edu/clarke/pres.htm

Articles From Ancestry.com - Excerpts quoted from site articles
Saving Your Family's "Documents"
After 25+ years of research I have amassed a nearly unmanageable number of
documents. I have them stored in four 3" three-ring binders, in acid-free
sheet protectors. My fifth binder is in the works. When I began to put this
all together a couple of years ago, I made a checklist that I could use for
each person to make sure I had all the available documents associated with
that person.
http://www.ancestry.com/library/view/news/tip/2120.asp

General Guidelines for Storing Materials
- Barbara Sagraves
(Excerpt from A Preservation Guide: Saving the Past and the Present for the
Future)
http://www.ancestry.com/library/view/news/articles/4697.asp
A Preservation Guide: Saving the Past and the Present for the Future - $5.95
Barbara Sagrave
Don't let accumulated certificates, photographs, documents, and other family
heirlooms deteriorate in files or shoe boxes. This book provides simple
guidelines to ensure that your fragile treasures will survive for future
generations. The author offers specific instructions for maintaining and
storing everything from paper and photographs to motion picture film, sound
recordings, and textiles. She also provides tips on recovering from
disasters such as floods and fires. 48 pages, 5 1/2 by 8 1/2, softbound ISBN
0-916489-59-0
Barbara Sagraves  is thePreservation Services Librarian at Baker Library, Dartmouth College. 
She has worked in the Preservation Department of Northwestern University Library,
taught preservation at the Rosary College Graduate School of Library and
Information Science, and done preservation consulting.
http://shops.ancestry.com/product.asp?productid=1022

Restoration, Preservation, and Disposal of Home Sources
http://www.ancestry.com/library/view/news/articles/1271.asp

Containerize!
- Elizabeth Kelley Kerstens, CGRS
If you have inherited artifacts, you should attempt to preserve them as best
you can. One of the best methods is to buy acid-free or archival storage
boxes.
http://www.ancestry.com/library/view/columns/together/1146.asp

Preservation of Your Paper Treasures
- George G. Morgan
Those photographs, letters, documents, and newspaper clippings you cherish
so much could mean a great deal to future generations. They are a valuable
part of your family history, and in some cases, they document your family's
traditions. But there is always the danger of damage and deterioration. You
certainly want to preserve these things for your descendants.
http://www.ancestry.com/library/view/columns/george/835.asp

Protect Your Keepsakes
Series
http://www.ancestry.com/library/view/news/articles/355.asp

More from Ancestry.com
Preservation Links and Resources
http://www.ancestry.com/library/view/news/articles/1272.asp

Search the Library of Ancestry.com
http://www.ancestry.com/learn/library/main.htm 

Helpful tips for preserving your precious documents and memorabilia
Tips on Preserving Your Documents
by Nancy Kraft, Chair, and Ivan Hanthorn, Iowa Cooperative Preservation Consortium
http://www.archival.com/helpful.html

Preserving Your Autograph Collection
http://www.autographdomain.com/preserving_autographs.htm

Preserving Political Collectibles
http://www.msys.net/cress/ballots2/presrvtn.htm
 

TIPS FOR THE CARE OF WATER-DAMAGED FAMILY HEIRLOOMS AND OTHER VALUABLES
aic.stanford.edu/disaster/tentip.html
Related:
Preserving Damaged Family Treasures
http://www.oznet.ksu.edu/atid/Timely%20Topics/preservi.htm

Booklet online
Flood Recovery Booklet
http://www.neirls.org/flood_recovery/flood_cover.html

Guidelines for Conservation  : Documents on paper, photographs & film, videotape
Conservation/Preservation Information for the General Public
http://palimpsest.stanford.edu/bytopic/genpub/
Technical Leaflets: Preservation & Conservation
http://www.aaslh.org/FSA/tlpreservation.html

Preserving documents and photographs
http://www.sos.state.ga.us/archives/gp/pdp.htm

Preserving my heritage
How to care for...
http://www.preservation.gc.ca/howto/grid_e.asp

Preservation Links
http://www.preservation.gc.ca/links/index_e.asp

American Institute for Conservation of Historic & Artistic  Works
Caring for your treasures
http://aic.stanford.edu/treasure/

Preservation of Newspaper Clippings 
Fond du Lac County, Wisconsin 
http://www.rootsweb.com/~wifonddu/resources/misc/preserve.htm

Preserving Love Letters and Other Treasures
 – Juliana Smith
http://www.ancestry.com/library/view/news/articles/2563.asp

Videotape and Audiotape Restoration Articles 
 A collection of articles regarding different issues on
restoring and archiving magnetic media. 
http://www.preservation.gc.ca/links/index_e.asp

From Kodak
Film Storage & Handling
http://www.kodak.com/US/en/motion/support/technical/care.shtml

Experts Give Tips for Preserving Photos
By Evelyn Boswell
MSU News Services 
http://www.montana.edu/wwwpb/univ/photos.html

Preserving Photos & Letters
AND NOW ABOUT YOUR PHOTOS...
by Peg Meier
http://www.ktca.org/bwc/preservation.html

JUST BLACK & WHITE'S
TIPS FOR PRESERVING YOUR PHOTOGRAPHS AND DOCUMENTS
http://www.maine.com/photos/tip.htm

Preserving your photo memories
http://homeandoffice.hp.com/hho/html/769-0-0-225-121.html

Preserving the Past
How to Care For and Protect Your Precious Family Photos 
http://genealogy.about.com/library/weekly/aa121000a.htm

"PHOTOS"
and their care and conserving other genealogical artifacts
http://www.rootsweb.com/~fianna/guide/saveit.html

Cyndi's List
Photographs & Memories
Preserving Your Family's Heirlooms, Treasures & Genealogical Research
http://www.cyndislist.com/photos.htm

Preserving the Past
Dateline: 02/29/00
Excerpt quoted from About Guide website:
antiques.about.com/library/weekly/aa022900.htm?once=true&
When people collect old photographs, they're often doing their part to maintain family history. 
Putting an ancestral story with a photo certainly can bring it to life.

Article from Ancestry.com
Lessons of a House Fire
www.ancestry.com/library/view/news/tip/1192.asp

Conservation/Preservation Information for the General Public
http://palimpsest.stanford.edu/bytopic/genpub/

Preserving Documents Forever
Matching Technology & Business Considerations
A White Paper prepared for: Data Archiving Association 
http://www.archiveimaging.co.uk/white_paper1.htm

Compiled by: Joe Ryan
Archives, Conservation, Genealogy and Preservation
Information Resources for Information Professionals
web.syr.edu/~jryan/infopro/archives.html

See too:
Archival Product Vendors
http://www.libsonline.com/subcat.asp?oldcat=1&catid=104

Caring for Your Family Treasures: Heritage Preservation
Jane S. Long, Inge-Lise Eckmann, Clare Bouton Hansen, Richard W. Long
Pub. Date: September 2000  ISBN: 0810929090
From the Publisher
Few of us think to preserve our family treasures until it's too late. Now, this practical guide shows just how to safeguard cherished photo albums, a fragile wedding dress, antique furniture, and numerous other precious family heirlooms for future generations.
Clearly written care instructions accompany a lively visual presentation that includes information boxes, checklists, and full-color pictures showing how to preserve leather-bound books, scrapbooks, family documents and other treasures on paper, home movies and videotape, clocks and watches, holiday ornaments, silverware, jewelry, musical instruments, military mementos, dolls, teddy bears, toy soldiers, and more. The text identifies organic and inorganic materials, items that are sensitive to humidity, and the special care required for each. Security and insurance issues, and the best materials and tools for cleaning, display, and storage, and where to find them, round out this immensely useful volume.

Preserving Your Family Photographs: How to Organize, Present, and Restore Precious Family Images
Maureen A. Taylor, Memory Makers Books (Editor)
ISBN: 1558705791
Format: Paperback, 246pp
Publisher: F & W Publications
Pub. Date: June 2001
From the PublisherGenealogists and non-genealogists alike love old photographs and many people have photo collections of their ancestors. Preserving Your Family Photographs shows them how to organize and store these photos so that future generations can also enjoy them. Readers will learn how to care for family photos, identify different types of damage, learn basic conservation techniques, buy the proper storage materials, then organize the family photo archive and safely display it for all to see. 

Ounce of Preservation: A Guide to the Care of Papers and Photographs
Craig A. Tuttle
ISBN: 1568250215

Protecting Your Collectible Treasures: Secrets of a Collecting Diva
Judith Katz-Schwartz
ISBN: 1564773884 Pub. Date: August 2001
 

Memory Gifts: Preserving Your Treasured Past In Special Ways
Marie Browning
ISBN: 0806939338
Format: Hardcover, 128pp
Pub. Date: May 2000 Publisher: Sterling Publishing
From the Publisher
Organize, document, and label your collection; scan and print with a computer -- and photocopy -- pictures that you'll cut and crop; color-tint images and transfer them to fabric, polymer clay, and candles; and become skilled at such techniques as decoupage and decorative painting. 

New page>> >Preparing Yourself  & Your Family for Disasters & Emergencies

Such as:
Library of Congress Resources
http://lcweb.loc.gov/preserv/
Caring for Your Collections
Excerpt quoted from website:
Need advice on the care of books, photos, videos, and other media in your collections?
These publications from the Preservation Directorate answer many questions 
about the care, handling and storage of your valuable collections.
http://www.loc.gov/preserv/careothr.html

Excellent Site from Australia
reCollections
Example page: The Do's and Don'ts of Repair and Labeling

NEDCC Preservation 101: An Internet Course on Paper Preservation
In eight modules, with self-testing quizzes, this very well designed
online tutorial covers archiving; environmental, biological, and
mechanical causes of deterioration; cleaning and tools of the
trade; planning for emergencies; specifics on storage and care of
photographic images; and organizing a preservation program.
Also includes a glossary of terms, basic care and handling
guidelines, and an annotated guide to further sources.
http://www.nedcc.org/p101cs/p101wel.htm
Review from Librarians Index to the Internet : Created by: cl 4/4/2002

University of Virginia Preservation Department
Frequently Asked Questions 
Book Preservation: 
http://www.lib.virginia.edu/acqpres/pres/faqs.html
Tips on controlling and removing MOLD in/on Library Materials
http://www.lib.virginia.edu/acqpres/pres/mold.html
Excerpt:
Some mold species are toxic. If mold is present,
as a safety precaution, you should:
wear protective gloves (plastic or latex)
wear long sleeves
use a respirator
If any health effects are observed, contact a doctor immeadiately. 
Mold and mildew can have an adverse effect on people. 
Many fungi will seriously irritate and inflame lungs. 
Some fungi can cause skin and eye irritations and infections. 
Prolonged exposure to active mold in an enclosed 
area can damage the lungs, mucous membrane,
cornea, respiratory tract, stomach, intestines, and skin. 
Before you treat mold outbreaks, try to determine what has caused it in the first place.
You need to pinpoint whatever caused the mold to develop and then fix it, 
because until you solve that problem, mold will continue to grow no matter 
how often you treat the affected material. 

Resources for Preservation Staff and User Education
http://www.solinet.net/preservation/leaflets/leaflets_templ.cfm?doc_id=108

HRHRC Conservation Links
http://www.hrc.utexas.edu/about/conservation/resources/links/
Approaches to Insect Problems in Paper and Books
http://www.hrc.utexas.edu/about/conservation/resources/insects/
Articles Written by HRHRC Conservation Department Staff Since 1980
http://www.hrc.utexas.edu/about/conservation/resources/articles/
Bibliography for the Care of Museum, Library, & Archival Collections
http://www.hrc.utexas.edu/about/conservation/resources/bibliography/

Preserving Library Materials: A Manual
Susan Garretson Swartzburg
ISBN: 0810828553
Format: Hardcover, 514pp
Pub. Date: January 1995
From the PublisherPreserving Library Materials helps librarians in public, special, and small academic libraries as well as research libraries develop programs to meet their the preservation needs. It is especially useful as a text for courses on collection management and preservation. Swartzburg covers many aspects of collection management, from good housekeeping practices to disaster planning to the installation of environmental controls. She includes the various media found in library collections: books, documents, film, photographs, slides, microforms, videotape, sound recordings, magnetic, and electronic media. She emphasizes the need for long-range planning to preserve library materials for future generations through cooperative efforts among libraries. The appendixes provide additional resource material, including a list of organizations interested in the preservation of library materials and a selective list of useful periodicals. Also includes are an annotated bibliography and a glossary of terms. An abridged textbook paperback edition which does not include appendixes or the bibliography is also available for classroom use.

Archival Product Vendors
http://www